Minutes of the Waco Eagles Motorcycle Club

October 28, 2008

President Jeff Gilbert called the monthly meeting to order at 7:00 pm with the Pledge of Alliance.

Money Market $ 4,002.00

Moto X 97.00

Maintenance 297.29

Flat Track 1,097.00

Checking Acct. 4,711.97

Total $ 10,205.26

Expenses Sept.

Flat Track Dep. $ 2,528.00 Net after expenses MX Dep. $ 1,331.00 and $ 700.00 Memberships dues a Dep of $ 2,031.00

Under Old Business:

Steve from the Union Pacific RR came to the meeting and gave the members Railroad safety tips Since Shane Shorter a Waco Eagles member truck got hit by a train. The train always has the right away. Steve was very informative with his presentation. Look, Listen and Live! You don’t win with a train normally running 55 m.p.h. Don’t try and out run a train.

Questions after the presentation were about the train blocking the crossing for long periods of time especially when races are going on and racer has to be transported to the hospital via ambulance. Jeff stated that there was a time that the injured rider had to be air lifted out. Steve said that the trains should normally only set for 10 mins. However, with the new road put in by the railroad that will no longer be a problem.

Glenn thanked James and Mary Taylor for helping on flat track work day along with Wayne Coughran who painted the flat track fence. Plans are to work on the fence this winter especially at staging.

Glenn stated that the half mile held up good especially with the sheep foot finding the soft spots in the track. The track held moisture and didn’t come apart with 3 & 4 wide in the corners.

Jeff said that the pro rider with the helmet camera didn’t show up.

Correction on the date on Play Day will be on Sun. Dec 7^th not Dec 3^rd.

Glenn announced that there would be a flat track work day on Sat. Dec. 6^th.

Under new Business:

Curtis Stevens gave kuidos to Ross for always building the trophies. Ross had purchased the parts for Curt to build trophies for his football team and Curt got to experience 1^st hand what a task it is to build them.

Jeff was asked about a cover over the MX Scorers like the one Jeff built over the release sign in by the front gate. Jeff said he did that intentionally so he could be up noticeable signs on the posts so anyone coming into the property could be seen.

Jeff asked about the old bldg. which Ferguson occupied off of I-35 and Hwy. what was going to done with all that metal and pipe racks. Glenn spoke up and said he would ask JR , Glenn’s son who is manager in Temple about the metal etc.

Jeff said that $ 1,000.00 had been donated to the track to but dirt to blend in and put on the MX track in the new section put some dirt there & making it a sand section. Either mix it in or dig out the dirt and sand was washed sand.

Si at RDO loaned Jeff a John Deere auger and Jeff installed two poles to run more speaker wires & two more speakers for the MX start gate etc. Glenn asked for two speakers also for the Flat track, since two speakers were out on the flat track. Jeff said that the speakers were about $ 130.00 each MX needing two and the Flat Track needing two speakers for April’s races. Members agreed to purchase. No vote was needed.

Mike Davis brought up the need to purchase radios. Discussion broke out between members, Tim Collier and Mike Davis if the radios at Mike’s place of employment would work out at the track. Mike would check on the radios.

Discussion came up about Jack & Diane’s about the catering. Glenn said that he would talk to Jack. Jack put up the awning and has a bldg. at the track and also paid to run electricity to his bldg.

Don Miller brought up the pictures which were taken by Scott at the track were very good.

The street bike ride had only 3 or 4 riders on Sat. Oct. 4^th including Louis.

Club members brought up at this time the qualifications of E-Board members and their commitment to helping at the races. It was agreed upon that Rick Denny, Jr. would be replace at the November Elections since he had been on the E-board for 1 year and he was moving to Kerrville in the near future.

It was discussed who received awards last year at this time. Glenn brought up that James and Mary Taylor had received a special award last year for the hard work and commitment to the Waco Eagles.

Qualifications for being officers were read by Jeff with officers having to live within a 35 mile radius of the track and had to be a member for two years. At present, two E Board positions need to be filled, also nominations for The Sonny Chatham award and Sportsman of the year were announced. In the past members had to be current for two consecutive years to be nominated for officers. Jeff said all officers & members needed to commit to the best interests of the club.

Jeff also brought up at this time that the history needed to be recorded and preserved and the Penny at the Waco Scottish Rite Foundation Library & Museum volunteered to document and preserve the Waco Eagles Motorcycle club’s history. Glenn brought up that the Waco Eagles is the seconded oldest motorcycle club in the nation. Petra added that when she renewed the club’s charter the American Motorcycle Association asked if the club would like their original charter number and she said yes. The Waco Eagles Motorcycle Club Charter Number is 104. The Jack Pine Gypsies are the oldest motorcycle club in the United States.

Discussion came back around to Article 5 of the Constitution is an E-Board member could be replaced and a new candidate nominated the month before the election and then be voted on at the regular November elections. It was agreed upon that there would be three nominations for E-Board in November.

Nominations were then opened by Jeff Gilbert, President. Glenn McNamara, Vice-President nominated Jeff Gilbert for President. No other nominations were made for President. Jeff Gilbert is President elect for 2009 by acclamation.

Nominations for Vice-President were then opened, Jeanine Davis nominated Glenn McNamara for Vice-President and Lori Collier nominated Curt Stevens. No other nominations for Vice-President were made nominations ceased.

Officers elected by acclamation by the club members were:

Treasurer Ross Stovall

Secretary Petra McNamara

Membership Jeanine Davis

Road Captain Louis Uceda

Nominations for the Three E-Board Positions are:

Mike Davis Brian Johnson Lee Snyder Don Miller

Nominations for The Sonny Chatham Youth Award are:

Curtis Stevens Dillon Stevens Carson Casburg Krista Garza

Ty Woods Alex Stovall

Nominations for Sportsman of the Year are:

Ron Sipes James and Mary Taylor

Nominations ceased.

Glenn at this time said he had talked to a non-member who had tried to come in and ride at the track but someone had changed the combo on him. A member at the track approached them and asked them if they were members or if they had signed a release form and paid their $ 10.00 which they hadn’t done either. They were asked to leave. Glenn told them that they were lucky they were not fined since the club intends to file charges against trespassers.

Meeting adjourned.